This Privacy Notice explains how journals and magazines and published by UK Education Consultancy Services Ltd, (Company Number 10459935 Registered in England; City: Tadworth, Surrey; Country of Publication: United Kingdom) processes your personal data and your rights in relation to the personal data we hold. Our policy takes into account the Data Protection Act 1998 (the Act) and, with effect from 25 May 2018, the General Data Protection Regulation (GDPR).
Data protection legislation gives you a number of rights to protect you against an organisation mishandling your personal information.
This information is generally provided by you when you
1. Access our website
2. fill in forms on our website or our apps, for example to order products or services, to sign up to a mailing list, or to register to use our website, make an application for employment, add to comments section, complete surveys or testimonials and/or request any information from us.
3. communicate with us by post, telephone, fax, email, social media etc
The information you give may include biographical information (your name, title, date of birth, age and gender, academic institution, affiliation, job title, subject specialism), contact information (email address, mailing address, telephone number) and financial or credit card details.
a) When your visit our website to our apps
b) We may also collect and process certain personal information about you which you have not provided to us yourself.
On very limited occasions we may collect data that you have made available in the public domain, such as your contact details, research interests, courses that you teach and the institution that you are based at. When we do this, we carefully consider whether do so is in your interest and any impact on your rights, and we will inform you as soon as practically possible about our use of your data and your right to object to this and to unsubscribe from any communications from us.
Any third-party sources from where your information could be made available to us. Currently,
(a) Data analysis partner who analyse your use of our websites and apps
(b) Our e-commerce partners for payment
We use information held about you in the following ways:
1.3.1 To deliver our products and services to you
We may use your personal information to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us (as is necessary for the performance of those contracts); notify you about changes to our service (as is necessary for the performance of a contract to which you are a party and/or as is necessary for our legitimate interests); allow you to access restricted areas of our websites, when you choose to do so (which may rely on your consent for the processing of your personal information which is necessary for giving you access to those restricted areas);To improve the effectiveness of our products, services and marketing communications – we may use your personal information (in each case as is necessary for our legitimate interests or exceptionally where you have given your consent) to:
a) administer our websites
b) improve our websites to ensure that content is presented in the most effective manner for you and for your computer or device;
c) keep our websites safe and secure;
d) measure or understand the effectiveness of advertising we deliver to you and others, and to deliver relevant advertising to you;
e) provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about, provided that you have not told us that you do not wish to receive this information (as is necessary for our legitimate interests);
f) make suggestions and recommendations to you about goods or services that we believe may interest you, based on your previous transactions, behaviour, subject interests and other information that we may hold about you and your institution or organization. third party service providers such as shipping companies and our website and app platform providers who assist us in delivering our products to you;
(f) our bank to whom payment details are provided in order to process a payment;
(g) our data storage providers and those who provide our Customer Relationship Management (CRM) platforms
If you would like to update your details, including details of how you prefer to be contacted for marketing purposes, you can do this by:
(a) Clicking on ‘Unsubscribe’ link on an email communication
(a) Setting your preferences in the ‘Preference’ link on an email communication
In limited circumstances, disclose personal data to third parties, or allow personal data to be stored or handled, in countries outside the European Economic Area. In these circumstances, your personal data will only be transferred on one of the following bases:
where the transfer is subject to one or more of the “appropriate safeguards” for international transfers prescribed by applicable law (e.g. standard data protection clauses adopted by the European Commission under Article 46(2)(c) GDPR). If you wish to obtain a copy of the standard clauses we use,
please contact us
under an approved certification mechanism such as Privacy Shield (Article 42 GDPR)
a European Commission decision provides that the country or territory to which the transfer is made ensures an adequate level of protection (Article 45 GDPR)
there exists another situation where the transfer is permitted under applicable law (for example, where we have your explicit consent)
We retain your personal information for as long as required to provide our products to you or is necessary for our legal purposes or our legitimate interests. Products provided by us for ten years after the product has been provided, unless our relationship with you continues for a longer period; information gained from the cookies we use on our website and apps for 30 days for marketing purposes until you inform us that you no longer wish to hear from us (for example, through clicking ‘unsubscribe’ on an email communication). If you express this preference we may retain your contact details on a suppression list so that you no longer receive communications from us.
1.8.1 Under the Data protection Act you have the following rights
a) to obtain access to, and copies of, the personal information that we hold about you;
b) to require that we cease processing your personal information if the processing is causing you damage or distress; and
c) to require us not to send you marketing communications.
1.8.2 With effect from 25 May 2018 after GDPR, you have the following additional rights
a) To request that we erase your personal data;
b) To request that we restrict our data processing activities in relation to your personal data; c) To receive from us the personal data we hold about you, which you have provided to us, in a reasonable format specified by you, including for the purpose of transmitting that personal data to another data controller; and
d) To require us to correct the personal data we hold about you if it is incorrect.
Please note that the above rights are not absolute, and requests may be refused where exceptions apply.
If you have any comments, questions or concerns about anything you have read on this page or you are concerned how your personal information has been handled by Scientific European® Consultancy Services Ltd. you can contact us at firstname.lastname@example.org
If you are an EU Citizen and are not satisfied with how we are processing your personal data, you can refer us to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website available at: www.ico.org.uk
If we make changes to this policy we will detail them on this page. If it is appropriate we may provide you with details by email; we suggest that you regularly visit this page to see any changes or updates to this policy.
2.1 Copyright on any open access article in our journals and magazines is retained by the author(s) without restrictions.
2.2 Authors grant the journal or magazine a license to publish the article and identify itself as the original publisher.
2.3 Authors also grant any third party the right to use the article freely as long as its integrity is maintained and its original authors, citation details and publisher are identified. All users have the right to read, download, copy, distribute, print, search, or link to the full texts of all articles published in the journal or magazine.
2.4 The Creative Commons Attribution License 4.0 formalizes these and other terms and conditions of publishing articles.
2.5 Our journals and magazines also operate under the Creative Commons Licence CC-BY-NC-ND. This allows for the reproduction of articles, free of charge, for non-commercial use only and with the appropriate citation information. All authors publishing in our journals and magazines accept these as the terms of publication. The copyright of the content of all articles remains with the designated author of the article.
Full attribution must accompany any re-use and publisher source must be acknowledged. This should include the following information about the original work:
Date of publication
[Journal or magazine title] as the original publisher
We permit authors to archive their contributions on non-commercial websites. This can be either authors’ own personal websites, their institution’s repository, funding body’s repository, online open access repository, Pre-Print server, PubMed Central, ArXiv or any non-commercial website. Author does not require to pay any fee to us for self-archiving.
The submitted version of a manuscript is defined as the author version, including content and layout, of an article that the authors submits for formal review. Open access is allowed for submitted version. The embargo length is set to zero. On acceptance, the following statement should be added if possible: “This article has been accepted for publication in the journal/magazine and is available at [Link to final article].”
The accepted manuscript is defined as the final draft of the manuscript, as accepted for publication by the journal or magazine, before it has undergone copyediting and proof correction. Open access is allowed for accepted version. The embargo length is set to zero.
When uploading an accepted manuscript to a repository, authors should include the following acknowledgment: “This is the reviewed, pre-copyedited version of the following article: [FULL CITE], which has been published in final form at [Link to final article].”
Open access is allowed for published version. A published article in our journals or magazines can be made publicly available by the author upon publication immediately. The embargo length is set to zero. The journal must be attributed as the original publisher and [Link to final article] must be added.
Our journals and magazines are committed to real and immediate open access for academic work. All the original articles published are free to access immediately and permanently from the date of publication. We don’t charge any fees for any reader to download articles at any time for their own scholarly use.
Our journals and magazines also operates under the Creative Commons Licence CC-BY-NC-ND. This allows all users a free, irrevocable, worldwide, right of access to, and a license to copy, use, distribute, transmit and display the work publicly and to make and distribute derivative works, in any digital medium for any responsible purpose, free of charge, for non-commercial use only and subject to proper attribution of authorship. All authors publishing accept these as the terms of publication. The copyright of the content of all articles remains with the designated author of the article.
A complete version of the work and all supplemental materials in an appropriate standard electronic format is deposited in online repository which is supported and maintained by an academic institution, scholarly society, government agency, or other well-established organization that seeks to enable open access, unrestricted distribution, inter operability, and long-term archiving.
We are committed to permanent availability, accessibility and preservation of scholarly research.
As a member of Portico (a community-supported digital archive), we archive our digital publications with them. We submit our digital publications to British Library (National Library of United Kingdom).
We submit print copies to six national libraries in the UK and few other national libraries in EU and USA. More information is available at specific websites.
British Library Permalink
Cambridge University Library Permalink
Library of Congress, USA Permalink
National and University Library, Zagreb Croatia Permalink
National Library of Scotland Permalink
National Library of Wales Permalink
Oxford University Library Permalink
Trinity College Dublin Library Permalink
All authors, reviewers and editors must declare any conflicting interests related to the submitted manuscript. Reviewers are asked to declare their competing interests when they are returning their report on a manuscript. If an editor has a conflicting interest which could prevent them from making an unbiased decision on a manuscript then the editorial office will send the manuscript to an alternative editor for assessment.
Competing interests include the following:
a. Employment – recent, current and anticipated by any organisation that may gain or lose financially through publication
b. Sources of funding – research support by any organisation that may gain or lose financially through publication
c. Personal financial interests – stocks and shares in companies that may gain or lose financially through publication
d. Any forms of remuneration from organisations that may gain or lose financially
e. Patents or patent applications which may be affected by publication
f. Membership of relevant organisations
For editors or referees:
a. Having a personal relationship with any of the authors or an editor
b. Working or having recently worked in the same department or institution as any of the authors.
c. Having recently been a supervisor or close collaborator or joint grant holder with any of the authors.
Funding received must be declared within the publication under the Acknowledgements section. This should include any funding for writing or editing assistance.
All authors are required to agree to our licence requirements when submitting their work. By submitting to our journals and magazines and agreeing to this licence, the submitting author agrees on behalf of all authors that:
a. the work is original, has not previously been published and is not currently under consideration for publication elsewhere; and
b. the author has obtained permission to use any material which has been sourced from third parties (e.g. illustrations or charts), and the terms have been granted.
All articles are published under the creative commons license, which allows reuse and redistribution with attribution to the authors.
Authors are entitled to expect that referees or other individuals including editors privy to the work an author submits to a journal will not steal their research ideas or plagiarise their work. Our journals require all reviewers to treat submitted material in confidence until it has been published. Any allegations of plagiarism or theft must be substantiated and will be treated seriously.
Misconduct includes falsification, fabrication or plagiarism in proposing, performing, reviewing and/or reporting research results. Research misconduct does not include minor honest errors or differences of opinion.
Our journals only consider article submissions which have not been published previously. Redundant publication, duplicate publication and text recycling is not acceptable and the authors must ensure that their research work is only published once.
Minor overlap of content may be unavoidable and must be reported transparently in the manuscript. In review articles, if text is recycled from an earlier publication, it must be presented with a novel development of previously published opinions and appropriate references to previous publications must be cited.
Editorial independence is respected. The Editor-in-chief’s decision is final.
Our journals and magazines ensure that the review process is fair and we aim to minimise bias.
Papers submitted are normally reviewed in a double-blind fashion (both author and reviewer names are concealed). If any confidential discussions have taken place between an author, editor and referee, they will remain in confidence unless explicit consent has been given by all concerned parties or if there are exceptional circumstances.
Editors or board members are never involved in editorial decisions about their own work and in these cases papers may be referred to other editors or the editor-in-chief. We do not accept any kind of abusive behaviour or correspondence towards our staff or editors. Any author of a paper submitted to our journals who engages in abusive behaviour or correspondence towards staff or editors will have their paper immediately withdrawn from consideration for publication by the journal concerned. Consideration of subsequent submissions will be at the discretion of the Editor-in-chief.
Authors have a right to appeal editorial decisions. The author should submit the grounds for their appeal to the editorial office through email. Authors are discouraged from directly contacting any editorial board members or editors with their appeals. Following an appeal, all editorial decisions are conclusive and final decision rests with the Editor-in-chief.
Editors will mediate all communication exchanges between authors and referees during the entire review process (i.e. prior to publication of the manuscript). If agreement cannot be reached then the editors may consider inviting comments from additional referee(s) if needed.
We shall have the duty to publish corrections or other notifications. A ‘correction’ shall be normally used when a small part of an otherwise reliable publication proves to be misleading to the readers. A ‘retraction’ (notification of invalid results) will be issued if work is proven to be fraudulent or as a result of a significant error.
We are committed to increasing the accessibility of research and ensuring that it is communicated as rapidly as possible. To accelerate this process, we encourage researchers to deposit early versions of articles they intend to submit to a journal in appropriate preprint repositories such as arXiv.
Preprints may be deposited at any time and made freely available. Posting a preprint on a recognised preprint server or repository does not constitute as a prior publication and will prejudice neither the review process nor publication in our journals.
Please note that once a manuscript has been revised and accepted to the journal it is no longer classed as a preprint, and the authors will grant license to publish.
When posting a preprint on a preprint server or a repository, we recommend that you:
a. make clear the status of the work, e.g. that it has not been formally reviewed or accepted by a journal (or other recognised venue);
b. take responsibility to safeguard sensitive information, such as identities of the participants (wherever applicable) or the location of endangered species (wherever applicable), and adhere to appropriate standards of reporting and ethical oversight.
c. add a link to the final publisher version, once the article is accepted and formally published.
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Page last updated September 2018